Policy

Adopted by the Board of Trustees, January 8, 2018.
(Replaces previous policy dated October 13, 2015.)

Email communications utilizing the congregation database may be used to announce major activities or news relevant to a majority of the congregation.

Congregation-wide emails are to be sent only by the Senior Minister or the Office Administrator.

Procedure

Adopted by the Coordinating Team January 16, 2018.

Congregation-wide emails are ideally sent no more than three times a week, including the weekly e-nuus and the monthly newsletter. The scheduling of these emails is coordinated between the Office Administrator and the Senior Minister. Pastoral or justice-centered messages from the Senior Minister are exceptions to the limit.

Congregants wishing to have a congregation-wide email sent will submit to the Office Administrator:

  • Text of the message
  • Desired date range for sending
  • Intended audience: members, members and friends, or entire congregation
  • Suggested subject line
    • The subject line should be informative and succinct. Consider that your email may not be read; what do you want people to know? If the email is regarding an upcoming event, please include the event title, date, and time in the subject line.

Sending multiple emails on the same subject is discouraged. Repeated messaging on the same subject begins to be overlooked.

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